Privacy policy

Introduction

Within Range Airsoft, a trading name of Within Range Ltd is committed to protecting and respecting your privacy. This Privacy Policy outlines how we collect, use, store, and disclose your personal information in compliance with the General Data Protection Regulation (GDPR).

Data We Collect

To facilitate bookings and provide a safe experience, Within Range Airsoft collects and processes the following personal information:

• Booking Information: When you make a booking, we collect your name, email address, and home address to confirm and manage your reservation.
• Liability Waiver Information: We require all participants to sign a liability waiver to participate in our activities. This waiver includes your name, signature, and may also collect other relevant information necessary for the waiver's purpose.

Administrator sign-in

Authorised administrators can choose Google sign-in through Emergent’s managed authentication service. We use the returned email address to match an existing admin account and store session information to manage access. This does not create public accounts.

Google and Emergent process authentication information when an administrator chooses this sign-in method. Session cookies are used for essential account access, not advertising.

How We Use Your Data

Within Range Airsoft uses your personal data to:

• Process and manage bookings for our events and activities.
• Communicate with you about your booking or relevant updates regarding your participation.
• Ensure compliance with safety regulations and provide a secure environment for all participants.

We will not use your personal information for any marketing purposes unless you have explicitly consented.

Data Storage and Security

• Booking and liability waiver information is securely stored to ensure compliance with data protection standards. Liability waivers containing personal data are kept in a locked cabinet, accessible only by authorised personnel.
• We implement appropriate organisational and technical measures to safeguard your data and protect it from unauthorised access, alteration, or disclosure.

Data Retention

Within Range Airsoft retains personal data only as long as necessary to fulfil the purposes for which it was collected, including to satisfy any legal, accounting, or reporting requirements. Liability waivers are securely stored and retained as required by our insurance and legal obligations.

Data Sharing

We use service providers where necessary for website hosting, enquiries and administrator authentication. We may also share information where legally required or necessary for booking and event management. We take steps to protect personal data when using these services.

Your Rights

Under the GDPR, you have the following rights concerning your data:

• Access: Request a copy of the personal data we hold about you.
• Rectification: Request corrections to inaccurate or incomplete personal data.
• Erasure: Request deletion of personal data under certain conditions.
• Restriction: Request limitations on how we process your personal data.
• Objection: Object to the processing of your personal data under certain conditions.
• Data Portability: Request the transfer of your personal data to another organisation or to yourself.

To exercise any of these rights, please contact us at help@withinrangeairsoft.co.uk

Contact Us

If you have any questions about this Privacy Policy or how we handle your personal data, please contact us:

Changes to This Privacy Policy

Within Range Airsoft reserves the right to update this Privacy Policy periodically. Changes will be posted on this page, and the effective date updated. By continuing to use our services, you agree to the terms of this Privacy Policy.

Updated: 8 October 2026